Although it feels like everyone is on their smartphones and computers all of the time, according to statistics, only 90% of people in North America use the Internet. Despite the high numbers of internet users, a lot of records are still kept in hard copy form. Last week, we discussed how to secure your online information. This week, I want to go over how to keep your paper documents safe.
Many of us have documents and old tax returns and receipts at home. Do you store yours in a file box or in your desk? If so, then you should take precautions to keep your hard copies safe. Here are three suggestions:
- SECURE STORAGE – Try to keep any important documents, like your tax returns, Social Security card, health records and bank statements under lock and key. Consider a lock box or a drawer that locks. Some people go as far as securing their important documents in a safety deposit box or a home safe.
- HAVE A BACKUP – The IRS requires taxpayers to keep records of their tax returns for at least three years to seven years from the file date. If you keep records electronically, make sure you have a backup on another hard drive and encrypt the files.
- SECURE DESTRUCTION – When it comes time to get rid of your tax returns, health care policies or old documents, make sure you don’t just throw them out into the trash. Make sure to use a professional shredding service or do it yourself.
The Internal Revenue Service and state agencies have teamed up to make sure personal and taxpayer information is safe. If you want more info, log onto irs.gov or send me an e-mail and I will help you keep your documents away from the bad guys.
Until then, have a safe and productive week everyone!
